These messages will be relayed to faculty, staff, students, and the public regarding the event. The ECO is to instigate and coordinate a safe response to whatever emergency situation may arise within their area of responsibility. In all cases, Boston University Police Operations is responsible for initiating the BU Alert system and sending the message. Staff Recall Plan 6.9. Emergency Critiques and Plan Updates The Safety Officer is the university official that is the advisor to the Incident Commander regarding all matters concerning operational safety. When you dial 9-1-1 you expect professionals to respond to your facility. A tanker truck crashes on a nearby highway releasing a chemical cloud. This section deals primarily with two types of assessment: rapid initial assess-ments to establish the nature and scale of the emergency and the likely need for exter-nal assistance; and detailed sector assessments to plan, implement and coordinate a response. Students can find additional information in the Undergraduate Student Guide and Graduate & Professional Student Guide. Property conservation actions should focus on protection of the building and valuable machinery, equipment and materials inside. Students are required to enroll in BU Alert as a prerequisite for enrollment. Most incidents do not rise to the level of Emergency Phases B or C and are coordinated and handled at the scene. This includes the campus telephone system, access to 911, voice mail services, operator/directory assistance services, cellular and paging services, Automatic Call Distribution (ACD) services, and cable plant and wire facilities and management of Verizon Communications support staff. Covering holes in a roof or cleaning up water and ventilating a building are also part of property conservation. The main stages in Emergen… To âshelter in place,â or stay in a safe place protected from outside hazards, close the doors and windows and shut-down building air intake systems. Preparing for emergencies is an important part of your workplace health and safety program and is a legal requirement throughout Canada. Outside agencies such as the Boston Police or Fire Departments may be heavily involved in a Phase C Emergency. Created the new General Staff position of Information Services Chief. Review plans with staff to ensure they are familiar with their role and can carry out assigned responsibilities. Telecom is a unit of IST. The Incident Command Response Team consists of representatives listed above as well as others with the authority to allocate resources in order to appropriately respond to an emergency. When there is a hazard within a building such as a fire or chemical spill, occupants within the building should be evacuated or relocated to safety. The primary objective of an incident response plan is to respond to incidents before they become a major setback. ) or https:// means youâve safely connected to the .gov website. Members of the Team are listed on the ICS Roster. The second priority is the stabilization of the incident. The following areas should be considered as possible emergency assembly areas: 6.13. FMP communicates through a 24-hour Control Center/Desk that has access to and control over emergency communication systems used to activate the universityâs Emergency Response Plan. They may update their BU Alert contact information by visiting the BU works Central Portal (www.bu.edu/buworkscentral) and clicking on the âEmployee Self-Serviceâ tab, and then selecting âPersonal Informationâ to update âBU Alert Information.â. Know how you’ll contact one another and reconnect if separated. BU Public Safety supervisory personnel, in consultation with University administrators, as appropriate, determine whether there is a significant emergency that requires notification through the BU Alert system. Property conservation activities for specific forecast events include the following: Separating undamaged goods from water-soaked goods is an example of salvage. PHIMS integrates multiple department-wide program activities into a cohesive, modular emergency response structure capable of expanding or contracting to fit the size of the emergency or disaster. Building or fire codes may require more exits for larger buildings. Develop hazard and threat specific procedures using guidance from the resource links at the bottom of this page. Document available resources. The BU ICS Organization chart reflects this addition. The decision to declare a Phase B Emergency will be made by the Incident Commander. Coordination with Outside Agencies For incidents that affect only Boston University Medical Campus (BUMC), the Executive Director of Support Services or designee will determine whether there is a significant emergency that requires notification to BUMC, the content of the message and the segment(s) of the BUMC community to be notified. and “boots on the ground” response (e.g., firefighters decontaminating mock victims). Type “B” Emergencies – HAZ-MAT (Hazardous Materials) 1. Plan must therefore be specific to the site. another location. 5.3. However, tenants should also develop a plan in coordination with building owners and managers as well as public authorities. Phase C Emergency In the event of an emergency, Public Safety will respond to the incident, assume command, declare a Phase A Emergency, assist and protect life and property, secure the area, and make necessary notifications as required by the situation at hand. Additionally, Residence Life will ensure that evacuated students (and their parents) receive information concerning the cause and duration of the evacuation, and that they receive appropriate and necessary resources during the crisis, such as alternate accommodations and counseling services, if necessary. Facilitate exercises to practice the plan, familiarize personnel with the plan and identify any gaps or deficiencies in the plan. As appropriate, emergency notifications may be targeted at only a segment or segments of the campus community that is at risk. What Do We Not Know? Resources for property conservation include the following: Compile an inventory of available equipment, tools and supplies and include it with the emergency response plan. The emergency operations coordinator (EOC) is the person who serves as the main contact person for the company in an emergency. Each residence hall will have a written emergency evacuation plan and Resident Assistant staff will be trained to implement this plan. What is the rationale to convert existing Fire Emergency Plan (FEP) to the Emergency Response Plan (ERP)? At the very least, every facility should develop and implement an emergency plan for protecting employees, visitors, contractors and anyone else in the facility. The Vice President for Administrative Services is the Incident Commander for all confirmed emergency situations and will determine the content of the message and identify the segment(s) of the community to be notified. Make sure that there are sufficient exits available at all times. Added the âmain social media channelsâ to how the University disseminates information. A Phase B Emergency requires the university’s response to an actual incident in which the impact to the university may exceed the capability of on-site personnel and may require the reassignment and/or recall of personnel and/or contractors. A Phase C Emergency constitutes the university’s response to a large-scale event in which on-site personnel require additional resources to respond to the incident (s). Call the police or notify any concerned professional to immediately respond to … Each residence hall has a written emergency evacuation plan and Resident Assistant staff is trained to implement this plan. PR will also, via the social media team, provide relevant, timely updates to the general public on the Universityâs main social media networks. Housing staff work in concert with the staff of Residence Life, Facilities Management & Planning, and Dining Services in meeting the needs of all of our residence students during disasters and interruptions of services Review hazard or threat scenarios identified during the, Assess the availability and capabilities of. An emergency response plan provides a step-by-step, clear-headed response in times of potential fear and panic. Types Of Emergencies The Red Cross can help you prepare your family, your pets and your home for common emergencies and natural disasters. For most businesses, seminars take place in the form of new hire orientation or onboarding. They should be trained to hide under a desk, in the corner of a room and away from the door or windows. Determine how you will warn building occupants to take protective action. Keep in mind that competition for contractors, labor, materials and supplies prior to a forecast storm or following a regional disaster may be intense. Establish a family meeting place that’s familiar and easy to find. The Act is separated into 2 substantive parts: local arrangements for civil protection (Part 1); and emergency powers (Part 2). The plan should include a means to warn everyone to move away from windows and move to the core of the building. This information will be updated as new information is received, with a minimum time-frame of 30-minutes. Buildings that require the appointment of FSM however, not only need the FEP but also the In-Place-Protection (IPP) … If there is no fire alarm system, use a public address system, air horns or other means to warn everyone to evacuate. In the event of an active shooter or workplace violence you should also turn cell phone and office phone ringers off. The Public Information Officer (PIO) is the university official responsible for interacting with the university community, incident personnel, the public, the media, and/or with other agencies and organizations, as appropriate, regarding incident-related information. As soon as the Command Center is established, notice will be made to Public Safety Dispatch and the FMPâs Control Center/Desk. An act of violence in the workplace could occur without warning. A plan should be established and resources should be on hand, or quickly, available to prepare a facility. Stabilizing an emergency may involve many different actions including: firefighting, administering medical treatment, rescue, containing a spill of hazardous chemicals or handling a threat or act of violence. Depending upon the response time and capabilities of public emergency services and the hazards and resources within your facility, you may choose to do more to prepare for these incidents. A Phase A Advisory allows the university to notify and, if appropriate, assemble the Emergency Response Team at the Command Center or The Incident Command System (ICS) provides a commonly accepted management structure that results in better decisions and more effective use of available resources. Other key department personnel will report immediately to their assigned areas or to their supervisor for instruction. Health Services medical personnel may be directed to go to the disaster site and help take care of injured or sick patients. Review the list of hazards presented at the bottom of the page. The primary distinction between Phase B and Phase C is that limited personnel handle Phase B, while Phase C requires the reassignment of staff and/or recall of off-duty personnel or contractors. The hazardous substances calculator (external link) will help you work out whether you need fire extinguishers (and the correct type), signs, secondary containment or an emergency response plan. Detailed lists of emergency response personnel including their cell phone numbers, alternate contact details, and their duties and responsibilities. Since outside agencies such as the Fire Department usually provide information to the media directly, PR will identify outside agency spokespersons and coordinate information dissemination with them. CEM-BER-OHS-01 CEM-BER-OHS-Berrima Emergency Response Plan_Nov 2014 Page 6 of 44 Uncontrolled if printed ECO Warden The Emergency Control Organisation (ECO) consists of different Warden types and positions. The Emergency Response Plan was created in an effort to ensure that BU and the NEIDL have emergency response procedures in place that are in compliance with regulations, standards, and best practices, including, but not limited to, those listed below. Plan ahead and secure contractors and other resources in advance. Emergency Management (EMD) will provide recommendations related to emergency management planning, training, and response coordination. Procedures for the establishing the Command Center includes: The Command Center Set-Up Team is composed of available EHS and IST staff. Following every declared emergency, regardless of the level or following a campus-wide drill, a written critique will be prepared by Emergency Response Planning personnel based upon the comments and suggestions of the Incident Command Response Team. But not all of them would require an evacuation. The purpose of Phase B response is to quickly mobilize personnel and resources necessary to deal effectively with the incident at hand. 4. Incident Command Response Team members should bring a copy of the Emergency Response Plan and contact information for their staff. When there is a hazard within a building such as a fire or chemical spill, occupants within the building should be evacuated or relocated to safety. LockA locked padlock A lock ( The Security Officer is the university official that is the advisor to the Incident Commander regarding all matters concerning public safety. Notification of an Emergency Situation and Declaration of Emergency Phases of specific update language. As necessary, this plan will be modified to incorporate lessons learned from emergencies and drills. The Security Officer is responsible for monitoring incident operations and can halt and/or preclude unsafe incident operation occurrences. Emergency Response Plan Sample Checklist Posted on Mon, Jun 13, 2011 Every company should customize their emergency response plans according to … It is intended to help wastewater systems to organize their planning efforts, and to provide a reference for the types of information and data that should be included in an emergency response plan. Emergency preparedness is a continual process of identifying risks and taking actions to reduce or eliminate them. Public Relations (PR), under the direction of the PIO, serves as the primary source of information to the news media in the event of an incident that attracts inquiries or the presence of reporters and/or camera crews on campus. A Phase C Emergency dictates the transfer of overall university response coordination to the Command Center. The first step when developing an emergency response plan is to conduct a risk assessment to identify potential emergency scenarios. Added Bakst Auditorium and the SPH Auditorium in Evans basement as Emergency Assembly Areas on the Medical Campus. Primary Command Center: The first floor of the Moakley Building. The types of emergencies to plan for may include fire, explosion, medical emergency, rescues, incidents with hazardous chemicals, bomb threats, armed confrontations and natural disasters. 6.4. Phones will be made operational by IST / Telecom. Emergency preparedness complements collection care by prioritizing resources to address the highest potential risks. Assign a backup in case the floor warden is not available or if the size of the floor is very large. Additionally, Risk Management coordinates the investigation between the university and the claim adjuster, ensures that important evidence is preserved in its early stages in order to maximize the amount of the universityâs insurance recovery, and sees that injured parties are properly contacted. The Planning Section under this position is responsible for compiling, examining, and circulating incident situation information and intelligence to the Incident Commander as well as incident management personnel. In these incidents, the initial on-scene Incident Commander will be as follows: In the event that the emergency requires activation of the BU Command Center the Incident Commander role will be filled in accordance with the ICS Roster. The actions taken in the initial minutes of an emergency are critical. Conduct evacuation, sheltering, sheltering-in-place and lockdown drills so employees will recognize the sound used to warn them and they will know what to do. Lockdown is protective action when faced with an act of violence. Evaluate potential shelters and conduct a drill to see whether shelter space can hold all employees. Reach out to local law enforcement to coordinate planning for security related threats. Building occupants must be patient and monitor local TV and radio news and/or web news sites. Acknowledge the voluntary commitment to use HSPD 5 and 8 as a good business practice in developing this CEMP. Much of the following guidance is directed to building owners and facility managers. In certain emergencies buildings may have to be evacuated. Also consider non-traditional hazards, such as a planned event involving a large crowd. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses, and governments can take to help prevent, mitigate, and/or respond to the threat. Information Services acts as a clearinghouse for computer security information and coordinator for computer security incidents. Plans should define the most appropriate protective action for each hazard to ensure the safety of employees and others within the building. Subscribe to free text and email warnings, which are available from multiple news and weather resources on the Internet. Contact the fire department to develop a plan to evacuate persons with disabilities. In the event that individuals are stranded due to an emergency, Residence Life will coordinate overnight accommodations as necessary. 1. The President is responsible for the overall preparedness and response of the University in any situation, and defers operational control of emergency incidents to the Incident Commander. Risk Management is immediately notified of any incident involving heavy property damage, an environmental spill, or in the case of serious bodily injury to employees, students, or outside parties. Public Safety is first responder, thus it responds to all calls for service and addresses any situation it encounters. The Finance/Administration Chief is responsible for overseeing incident-related expenditures and providing accounting, procurement, time-recording and cost analysis services. Some severe weather events can be forecast hours before they arrive, providing valuable time to protect a facility. Assign at least one person to each floor to act as a âfloor wardenâ to direct employees to the nearest safe exit. A Security Team made up of IS&T programming, support, and network staff work on security related issues at the campus-level. In the event of an emergency occurring within or Handicapped personnel should be assisted to a stairwell away from the scene and the location of that individual should be reported to Public Safety for a Boston Fire Department assisted evacuation. 3.1. Earthquake; Hurricane; Severe Weather; Bomb Threat Public emergency services include fire departments that may also provide rescue, hazardous materials and emergency medical services. Deans or Directors, as the senior university official in a non-student building, should not hesitate to call for assistance in evacuating the building in situations, which put the occupants in danger. The Support Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support incident operations and includes, as needed, Supply, Facilities, and Ground Support Units. Your family may not be together if a disaster strikes, so it is important to know which types of disasters could affect your area. Overnight Accommodations and Transportation As part of this training, RL conducts evacuation drills each fall in all large residence halls. Official websites use .gov EHS is responsible for general safety in all emergency situations and will coordinate with and/or notify regulatory agencies as necessary. Informational updates will be periodically provided to IST for posting on the Boston University homepage (www.bu.edu). In this post you will learn about: Assess what resources are available for incident stabilization. If none of the above persons can be contacted in a reasonable period of time, and the delay involved in obtaining joint concurrence jeopardizes operations, a mobilization may be authorized by the two most senior managers involved in the Phase B response. Protective actions for life safety include: Your emergency plan should include these protective actions. Incident Command Post or Command Center. Train personnel so they are familiar with detection, alarm, communications, warning and protection systems. For example, a Phase B Emergency might involve a blizzard or hurricane, a fire in multiple buildings, extended or wide-spread power failures, or a significant chemical, biological, or radiation release on campus. Others should be familiar with the locations and functions of controls for building utility, life safety and protection systems. Boston University follows the structure identified by the National Incident Management System (NIMS), which can be adapted to its environment, or as necessary, when coordinating with external agencies. PR staff will: log media inquiries, coordinate individual and group responses, monitor media coverage for accuracy in reporting, take corrective steps when necessary, and refer personal inquiries to the Dean of Students or other offices as appropriate. Pre-scripted emergency announcements include: 6.5. Many conditions can create an emergency situation. EMERGENCY RESPONSE PLAN December 2016 9 command structure, the Public Health Incident Management System (PHIMS), is NIMS compliant. Shelters may include basements or interior rooms with reinforced masonry construction. The Student Affairs Branch is a branch within the Logistics Section responsible for providing personnel, equipment, and supplies to support student life and includes Student Health, Enrollment and Admissions services. The Liaison Officer is the university official that acts as Incident Commandâs liaison for representatives of non-governmental organizations (NGOâs), the private sector, and governmental agencies that have no jurisdiction or authority over the incident, but may have resources or information that may assist with incident-related issues. Human Resources advise departments as to pay procedures resulting from the decision. EMD, as part of EHS, may assume command during incidents and will participate in the development and implementation of emergency response plans, risk reduction initiatives, and risk prevention measures and serves as liaison to local, state, and federal emergency management agencies. If you are a tenant in multi-tenanted building, coordinate planning with the building manager. These alerts will include a clear statement that there is an imminent threat or elevated threat. Minor emergency or critical incident - Any incident, potential or actual, which will not seriously affect the overall functional capacity of the institution. Phase B Emergency Situation Essential personnel required to be onsite who are stranded in their homes must call their department or the Command Center to make arrangements for transportation. Upon entering the BU Command Center, all personnel and visitors will sign-in and will sign-out and return their daily BU Command Center ID upon exiting the Command Center. It puts you in control of a situation that might otherwise quickly spiral out of control. 6.7. Test your fire alarm system to determine if it can be heard by all employees. The ERP establishes standard operating procedures in order to mobilize BU’s resources and communicate with the University community during emergency situations. The General Staff will consist of the Planning, Logistics, Administration/Finance and Operations Chiefs. 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